Composed Images | Covid-19 & Privacy Policy

Who we are

Composed Images is a trading name of Mark Hawkins, offering professional photography services to businesses, media organisations and individuals. Mark Hawkins is a sole trader registered with HMRC, Unique Taxpayer Reference Number 2139382629.

Overview

By sharing your Personal Data, you can view and receive information about the photography services available to you as a business or individual.

This Privacy Policy describes the ways in which your Personal Data is collected and used by Composed Images (the data controller).

It is your responsibility to review and understand this Privacy Policy prior to providing your Personal Data to us. You also should review our Terms and Conditions. If you do not accept and agree to the Privacy Policy and/or Terms and Conditions, please do not provide your Personal Data to us, access our websites, or choose our products and services.

This Privacy Policy and Terms and Conditions may change and any modified policies will be posted to our websites. When you access or use our websites or otherwise engage, you accept and agree to the most current Privacy Policy and set of Terms and Conditions. It is your responsibility to be aware of any such changes.

Our websites contain links to other websites which are managed by third parties (including their use of cookies). As a user of internet hyperlinks, it is your responsibility to understand those third parties’ privacy policies. Once you leave our websites, we have no control over information that is submitted to or collected by any third parties and are not responsible for other websites.

Coronavirus

The coronavirus (COVID-19) situation is set to be changeable for some time. As official advice continues to change, I will adapt my business practice accordingly.

My coronavirus measures involve the following:

• Preparatory client meetings by video/telephone only
• Adherence to local government advice on safe working
• Maintain a safe social distance
• Regular washing of hands on arrival and departure of any location
• No hand-shaking and avoidance of all personal contact
• Nobody touching equipment other than myself
• Use PPE when required
• Wear face covering and gloves for indoor shoots
• Stop work and self-isolate immediately if any symptoms appear.

Please let me know if you have any additional specific safe working measures practices.

Collection of Personal Data

To provide services and websites and for the other purposes set out in the ‘Use of Information’ section below, we collect and process Personal Data from users of our websites. We may collect information from you including your name, email address, mailing address, phone numbers and information about your use of our websites, products and services. You are not required to provide us with all of the Personal Data listed above but if you do not do so, we may not be able to effectively provide you with our products, services and information. In certain circumstances, you will need to provide us with specific categories of Personal Data (including name, email address and payment information) in order to enter into a contract with us.

Why we collect and how we use your Personal Data

We may use your Personal Data in the following ways:
• To appropriately advertise and market the services of Composed Images. .
• To provide our products and services to you.
• To process payments from you.
• To enhance and improve our products and services and to request your participation in surveys.
• Internal purposes, such as website and system administration or internal audits and reviews.
• To respond to your requests and enquiries.
• To serve relevant advertisements to you when you visit our sites or other third-party sites (including social media platforms).
• From time to time we may provide statistics about the usage levels of our websites and other related information to reputable third parties, but these statistics will not include information which will allow you to be identified.

We process your Personal Data for the above purposes on the following legal bases:
• When it is necessary to comply with a legal obligation.
• Where such processing is necessary to carry out our contract with you or in order to enter into a contract with you.
• Our legitimate interests, in which it would be reasonable for you to expect us to process your Personal Data for the purposes of providing and enhancing the provision of services and information.
• The consent of the data subject.
We will retain your information for as long as you have a contract with us, and for as long as it is necessary thereafter to meet other obligations. This period of retention is subject to our review and alteration.

Your Communication Preferences

We may provide you with relevant and useful information related to our products and services. You can update your communication preferences at any time by emailing mark@composedimages.co.uk. Any promotional emails that we send will include a link at the bottom of the email to unsubscribe.

Sharing your Personal Data with third parties

We do not sell data to third parties.

We may disclose your Personal Data to third parties from time to time under the following circumstances:
• You request or authorise the disclosure of your Personal Data to a third party.
• Your Personal Data is disclosed as permitted by applicable law and/or in order to comply with, for example, a court order.
• Your Personal Data is provided to our agents, vendors or service providers who perform functions on our behalf. We require that our third-party service providers only use your Personal Data as necessary to provide the requested services to us and each service provider is subject to a set of terms consistent with this Privacy Policy.

Below is a list of the general categories of third parties. More information on the third parties with whom we may share your Personal Data is included in the privacy notice at the point where we ask for your details. It is likely that the identity and categories of such third parties will change and the privacy notices will be updated. It is your responsibility to review and understand the privacy notice prior to providing your Personal Data to us.
– Hosting providers and website developers
– Statutory authorities, including HMRC
– Legal Counsel

Cookie Use

We may obtain information about your interactions with our websites and general internet usage by using a “cookie” file.

A cookie is an element of data that a website can send to your browser, which may then be stored on your hard drive. You can choose to not receive a cookie file by enabling your web browser to refuse cookies or to prompt you before you accept a cookie. All major browsers allow you to block or delete cookies from your system. To learn more about your ability to manage your preferences related to cookies, please consult the privacy features within your browser.

We use a range of cookies – some cookies are necessary for our websites to work properly, others enhance the functionality of our websites by storing your preferences (such as your preferred language or the region that you are in). Cookies also allow us to count page visits and traffic sources so we can measure and improve the performance of our sites. They help us to understand which pages are visited most frequently and how visitors interact with our sites.

Third-Party cookies may be set through our site by our advertising partners, such as Google or Adobe. They may be used by these companies to enable them to build a profile of your interests and show relevant advertisements on other sites. These cookies are based on identifying your browser and internet device.

If you opt in to use the “Remember me” feature on our websites, we will place a persistent cookie on your hard drive. By disabling cookies on your machine or clearing your browsing history you may deactivate the persistent cookie.

In general, if you opt out of using cookies, it will affect your use of our websites.

Transfer of Personal Data internationally

By providing us with your Personal Data, you acknowledge and agree that we may from time to time transfer any of your Personal Data to any of the third parties with whom we work to deliver our contract to you or to the offices of any of our agents or appointed representatives located around the world.

Any information concerning third parties with whom we may share your Personal Data will be included in the privacy notice at the point where we ask for your details. It is your responsibility to review and understand the privacy notice prior to providing your Personal Data to us.

We require that our third-party service providers only use your Personal Data as necessary to provide the requested services to us.

Security and Other

Reasonable measures are used to safeguard and secure the Personal Data shared with us. However, we do not accept responsibility for the security of any devices you may use. Our security practices, processes or technology do not guarantee absolute security of your information and you should take all normal personal precautions with sharing passwords, closing browsers, and not using public networks (e.g., internet cafes, etc.).

Any transmission of personal information to us is at your own risk.

Parents and Children

We do not knowingly collect personal information from children under the age of 13. Parents have the right to terminate the registration of a child under the age of 13 by contacting us using the information listed at the bottom of this policy.

Subject Access/User Rights

As a data subject, you have the following rights:
– The right to be informed about how we use your Personal Data.
– The right of access to your Personal Data and the right to have your data corrected or erased (which must be balanced with other rights and obligations).
– The right to restrict processing of your Personal Data.
– The right to not be subject to any decision based solely on automated processing of your Personal Data.

You also have the right to lodge a complaint about the processing of your Personal Data carried out under this Privacy Policy, with the ICO or relevant other supervisory authority.

Contact Us

If you need to get in touch with us about this Privacy Policy or your Personal Data that we process, please contact: mark@composedimages.co.uk.